Short Demo (coming soon)for Chart-Abstracted Data Entry, Submission, and Status
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The Specification Manuals describe the chart-abstracted measures and data. The Specification Manuals contain the measure algorithm flows and data element definitions. These aid in understanding the measures and the data that is aggregated for the Chart-Abstracted Measure data entry tool.
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Within the data entry tool, information icons provide information about each data field. Hover the cursor over the information icon to see information, such as the definition of the data that has been abstracted and aggregated.
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Hospitals can attest to submitting two quarters of ePC measures (eCQMs) instead of four quarters of chart-abstracted PC measures for their Perinatal Care measures via the Chart-Abstracted Submission menu.
The Perinatal Care Attestation Topic (coming soon) topic provides additional information.
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The Measure Selection list shows the measures. For each measure, the list shows whether it is required or not available for data entry, each measure’s completion status by quarter and an open button. In addition, the list shows which quarters are open for data entry and, for those open, what each quarter’s submission deadline (close date) is.
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Open a measure by clicking the Open ‘Open’ button in the Measure List on the right. PC-01 measure was opened. This opens the data entry tool for the selected measure.
Chart-Abstracted Measure Submission’ data entry tool
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Data may be changed up until the close of the quarter. After the quarter deadline there is no resubmission of data and the quarter will be shown as closed on the form.
Switch hospital or measure
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The hospital and a dropdown hospital selection list (to switch hospitals) is in the top left cornermiddle section of the page.
Below the Need Help? button, there are two ways to switch to a different measure; either from ‘Return to Measure List’ or by directly choosing a measure from the list box next to it.
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Select a quarter
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If a measure is not available for certain quarters then no form will be available. An example of this is the influenza immunization which does not accept data for quarters 2 and 3.
Quarters are displayed in tabs above the data fields. The When a new data submission period starts, the First Quarter tab is automatically selected. If a quarter is open, its status will be ‘Closes mm/dd/yyyy’. Otherwise, it is ‘Closed’ or ‘Not Yet Open’. Click on the quarter tab to view or change its data.
Select a quarter by clicking one of the quarter tabs.
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View and Edit data
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The minimum amount of data that can be entered and saved per data entry session for a measure is a complete month.
The Edit/ Done Submit buttons and statuses in the upper right corner of the screen are summarized below. Different messages and buttons appear as data is entered, checked for errors, and then saved and submitted.
To add or change data, click on ‘Edit quarter values’.No changes detected and ‘Done’ is greyed out‘Edit’.
Changes detected and ‘
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‘Submit’ enabled. Click ‘
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Submit’ to save. If no errors,
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‘Edit’ appears and data is saved
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, else ‘Month – Errors’ (in red text) will show on the top of the month that had error .
Error found. Correct the errors click ‘Done’ ‘Submit’ again. If data passes, Edit quarter values’ ‘Edit’ reappears.
Next click on 'Edit quarter values’, on the far right of the screen below the quarter tabs. This changes the screen from View mode to Edit mode and enables data entry.
Note: You must enter the whole month’s data, without error, before you can save. Scroll down the entire page to find the error messages.
Note: Note: This DDSP expects all 3 months of data to be entered before submitting, however, it is not required to enter all 3 months of data to allow for data saving. As long as there is one full month data submitted without errors, that month data will be saved. If you plan to submit only 1-2 months data, for remaining months (where data is not entered), you will see ‘This Field is Required.’ error and edit errors for all fields in missing month/s.
Entered and saved numeric data may be changed or cleared, before the close of quarter. If the intent is to delete the entire month of data, be sure to clear all of the numeric entered data. Clear the entered numeric data by either backspacing through the number, or highlight the number and hit the Delete key.‘Edit quarter values’ changes to ‘Done’. Now data can be entered.‘Done’ becomes active when changes are detected. Click ‘Done’ when ready to save changes.
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Error Messages
All fields must have values and pass validation before data is saved. Error messages appear under any fields that failed validation. The ‘Done’ button changes to ‘Error’.
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If the Done Submit button does not switch back to view mode (Edit quarter values) after you click it, remember to scroll down to check all of the data for errors.
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Each field has an i information icon that provide useful information when the cursor hovers over it. The information summarizes data definition and requirements. This helps to explain validation errors.
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Zero attestation of the Initial Population or Denominator
If zero is entered for Initial Population, Denominator or DenominatorPopulation, zero attestation is required before saving. A zero-attestation box appears and must be checked. After the box is checked, some data fields are deactivated.
Calculated values have a blue background with white text. Click ‘Done’ to check the entered data. If the entered data passes all of the rules, the remaining fields are calculated, and the data is saved..
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View Submission Status
To view the status of data entry, login to the DDSP home page. Under the Chart-Abstracted Measure Submission Status section, you can click on the i icon next to the hospital name‘Open’ button either from In Progress or Complete menu. You will get the list of HCOs and the ‘Download Submission Report’ button for each HCO. From there you can ‘Download Submission Report’. You can also return to the Welcome Page and click on ‘Download Report’ for the hospitals that you have permission for.
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